WHO WE ARE
New Voices in Japanese Studies (NVJS) is an open-access, peer-reviewed academic journal for emerging researchers with ties to Australia and New Zealand. Our website address is https://newvoices.org.au.
NVJS operates in the Australian jurisdiction under Australian information and privacy law, including the Freedom of Information Act 1982 and the Privacy Act 1988.
NVJS is published by The Japan Foundation, Sydney, a non-profit cultural organisation established by the Japanese government to promote cultural and intellectual exchange between Japan and other nations. The Japan Foundation, Sydney office is located at Level 4, Central Park, 28 Broadway, Chippendale, NSW 2008, Australia.
For more information about The Japan Foundation, Sydney, see https://jpf.org.au.
WHAT PERSONAL DATA WE COLLECT AND WHY WE COLLECT IT
New Voices in Japanese Studies collects information from website users for the purposes of improving our site and allowing or increasing access to our services.
Website analysis (analytics cookies)
The following anonymous information is automatically collected by cookies when users enter the NVJS site:
- IP address
- address of the user’s server
- date and time of visit, pages accessed, documents downloaded
- geographical location at time of visit
- previous site visited
- internet browser used
- operating system used
- device used
Data of this nature is used to generate statistics and analysis on how the NVJS site is being used, which is then used by NVJS to optimise the site where possible.
NVJS collects personal information via the following forms on this site:
- Contact Us Form
- Review Proposal Form
- Reviewer Database Form
This information is only collected from users who actively complete and submit forms, and it is used by NVJS solely for the purpose indicated to the user on the site. NVJS uses a third-party plugin (Formidable Forms) a third-party content management system (WordPress) to generate the embedded forms on this site.
NVJS collects personal information (email address) via its newsletter subscription form for the purpose of subscribing users to newsletters and managing its newsletter database. This information is only collected from users who actively complete and submit the subscription form and is used by NVJS solely for the purpose indicated to the user at the point of sign-up.
NVJS uses a third-party content management system (Mailchimp) to create and distribute its newsletters. When a user subscribes to the NVJS newsletter, MailChimp collects the personal information that subscriber voluntarily provides via the subscription form, which is embedded from Mailchimp.
MailChimp may disclose this information to its contractors or third parties who to allow MailChimp’s features to work, or where they are obligated to do so by law.
MailChimp is based in the United States of America (USA) and abides by the laws of that jurisdiction. Information provided by subscribers, including your IP address, will be sent to and stored by MailChimp’s servers located outside of Australia.
By subscribing to the NVJS newsletter, you:
- agree to your personal information being transmitted and stored overseas, and acknowledge that MailChimp is not subject to the Australian Privacy Act;
Subscribers can opt-out of the NVJS newsletter at any time by clicking the “unsubscribe” link at the bottom of any newsletter directly received from MailChimp.
Note on embedded content from other websites
Who we share your data with
NVJS will never disclose personal information collected through the NVJS newsletter subscription form and other online forms to third parties, and will only use this information for the purpose specified on the form at the time that the information was submitted. The individual privacy policies of third-party platforms entrusted to collect personal information on behalf of NVJS can be viewed below.
WHERE WE SEND YOUR DATA
Messages submitted through contact forms may be checked by an automated spam detection service.
HOW LONG WE RETAIN YOUR DATA
For users that subscribe to our newsletter, we store the personal information provided for as long as you remain subscribed. NVJS web administrators (internal only) can also see and edit that information. Newsletter subscribers can see and edit their personal information at any time on the Mailchimp platform via the “Update your profile” link at the bottom of newsletters that are sent to them directly. Users can also unsubscribe from the newsletter (and thereby delete their details from our subscription database) at any time via the “Unsubscribe” link at the bottom of newsletters that are sent to them directly.
For users that submit personal information via a form on our website, the information is stored indefinitely on The Japan Foundation, Sydney’s secure servers and within the NVJS web platform (WordPress) as part of NVJS’ administrative records for as long as it is relevant for NVJS‘ operations. NVJS web administrators can see information submitted via forms on the NVJS site.
WHAT RIGHTS YOU HAVE OVER YOUR DATA
If you have subscribed to our newsletter or submitted your details via any other form on this site, you can request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal or security purposes.
(Published August 17, 2018)